Meta-Data & Records Administrator

Gas Networks Ireland operates and maintains Ireland’s €2.7bn, 14,664km national gas network, which is considered one of the safest and most modern renewables-ready gas networks in the world. Over 720,000 Irish homes and businesses trust Ireland’s gas network to provide efficient and reliable energy to meet their heating, cooking, manufacturing and transport needs.

The gas network is the cornerstone of Ireland’s energy system, securely supplying more than 30% of Ireland’s total energy, including 40% of all heating and almost 50% of the country’s electricity generation.

By working to replace natural gas with renewable gases, such as biomethane and green hydrogen, and complementing intermittent renewable electricity, Gas Networks Ireland is supporting Ireland’s journey to a cleaner energy future.

Gas Networks Ireland is now seeking to appoint a Meta-Data & Records Administrator.

The Role:

The Asset Delivery function within Gas Networks Ireland is responsible for the end-to-end planning, designing and delivery of GNI’s portfolio of asset development programmes. Encompassing the three pillars of Project Delivery Management, Design Delivery and Project Services; the Asset Delivery function brings together all the technical and project support capabilities needed to take high-level projects and programmes from the Portfolio Office and translate these through from detailed design and project planning, to construction delivery and handover to Asset Operations.

Reporting to the Project Information Lead, the Meta-Data & Records Administrator will be responsible for the day to day activities associated with the materials incoming inspection process as well as supporting the project information team.

Duties and Responsibilities:

• Oversee the incoming inspection process for materials received, utilising Maximo and/or Oracle to retrieve details and generate checklists for engineer inspections.
• Coordinate with third-party inspectors for materials manufactured, ensuring reports are uploaded to internal SharePoint and distributed to engineers for review.
• Monitor third-party inspector invoices to verify accuracy of charges.
• Ensure completion and storage of all as-laid, material, and technical records in compliance with external standards, GNI procedures, and management system requirements.
• Liaise with other areas in Asset Delivery, such as Design Delivery, Project Delivery, as well as GNI’s Engineering Service Providers.
• Update Maximo, GIS, and other IT systems as required by GNI procedures and processes.
• Escalate any issues with incoming inspection documentation to the Project Information Lead.
• Scan, file, and manage manual and electronic documents as necessary, ensuring proper archiving of all records.
• Identify and raise risks and issues to the Project Information Lead.
• Other duties may be assigned from time to time.

Knowledge, Skills and Experience:

• Relevant qualification or certification in Document Control, Quality or a related field or similar equivalent qualification.
• Minimum three years’ experience in a similar role within a project services or engineering environment, preferably in the gas or utilities sector.
• Ability to use Maximo Inventory & Oracle EBS is a requirement.
• Strong analytical and problem-solving skills, good attention to detail.
• Proven ability to create and develop good working relationships to facilitate the accomplishment of work goals, coupled with the ability to gain commitment from others.
• Experience with identifying improvement opportunities,  generating  ideas  and  implementing solutions.
• Ability to set own high standards of performance and delivering desired results.
• Familiarity with Drawing Register Systems and document scanning procedures.
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders.
• Attention to detail and accuracy in record-keeping and documentation.
• Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
• Commitment to ongoing professional development and learning in relevant areas.

 

Applications, including current Curriculum Vitae, should be emailed to the following address stating the job title and reference number in the subject line of your email: recruit@gasnetworks.ie

The closing date for receipt of applications for this vacancy is the

10th of May 2024.

Please note that applications submitted after this closing date will not be accepted.
 

Gas Networks Ireland is an equal opportunities employer

We are committed to providing a diverse and inclusive place of work and have a robust strategy and framework called ibelong to enable this. We are an equal opportunity employer and through our recruitment process we welcome and encourage applications from interested and suitably qualified individuals regardless of gender, age, racial or ethnic origin, membership of the traveller community, religion or beliefs, family or civil status, sexual orientation/gender identity or disability.